SAP DOT Clearinghouse Program

• Centralized Data Management: The Clearinghouse collects data on drug and alcohol violations from various employers, SAPs, and service agents, allowing for a streamlined approach to compliance.
• Real-Time Access: Employers can access real-time information about their drivers and other safety-sensitive positions, ensuring they are informed about any previous violations before hiring or retaining employees.
• Enhanced Privacy: The Clearinghouse prioritizes confidentiality, ensuring that
  sensitive information is securely handled while still providing necessary access to authorized parties.
• Compliance with Regulations: Participation in the Clearinghouse helps employers comply with DOT regulations regarding drug and alcohol testing, reducing the risk of penalties and ensuring a safe working environment.

For Employers:

• Improved Hiring Practices: With access to a comprehensive history of drug and alcohol violations, employers can make informed decisions during the hiring process.
• Reduced Liability: By utilizing the Clearinghouse, employers can mitigate risks associated with employing individuals with a history of substance abuse.
• Streamlined Reporting: Employers can report violations efficiently, ensuring compliance with DOT requirements.

For Employees:

• Transparency and Fairness: Employees benefit from a system that allows for a fair review of their substance use history, ensuring that all relevant information is considered.
• Support and Resources: The program provides access to SAPs who can assist employees in navigating the process of returning to work after a violation.

For SAPs:

• Effective Monitoring: SAPs can easily track their clients’ progress and compliance with treatment recommendations.
• Collaboration: The Clearinghouse fosters collaboration between SAPs and employers, ensuring a cohesive approach to substance abuse management. How to Participate in the SAP DOT Clearinghouse Program

• Registration: Employers and SAPs must register on the Clearinghouse website to gain access to the database and manage their compliance needs effectively.
• Reporting Violations: Employers are responsible for reporting any violations, including positive drug tests and refusals to test, through the Clearinghouse.
• Conducting Queries: Employers can conduct queries on potential hires to check for any previous violations reported in the Clearinghouse.
• Ongoing Compliance: Employers and SAPs must regularly update and monitor their information in the Clearinghouse to maintain compliance and support safety in the workplace.